Appendix I

[SYNODICAL GOVERNMENT FORMS]*1

Section 1 [Rule 1(2)]*2

APPLICATION FOR ENROLMENT ON THE CHURCH ELECTORAL ROLL OF THE PARISH OF

 

Full Name ................................................................................................................

Full Address .............................................................................................................

Post Code ................................................................................................................

I declare that

1 I am baptised and am aged 16 or over, (or, become 16*3 on
................................................................................................................................)

†22

A I am a member of the Church of England (or of a Church in communion with the Church of England) and am resident in the parish. ?

OR

B I am a member of the Church of England (or of a Church in communion with the Church of England) and, not being resident in the parish, I have habitually attended public worship in the parish during the period of six months prior to enrolment. ?

OR

C I am a member in good standing of a Church (not in communion with the Church of England) which subscribes to the doctrine of the Holy Trinity and also declare myself to be a member of the Church of England and I have habitually attended public worship in the parish during the period of six months prior to enrolment. ?

I declare that the above answers are true and I apply for inclusion on the Church Electoral Roll of the parish.

Signed .................................................... Date ....................................................

 

*3 Those who become 16 during the next 12 months may complete the form, and become eligible to be entered on the Roll on their sixteenth birthday.

†2 Tick one only of boxes 2A, B or C.

Notes

1. The only Churches at present in communion with the Church of England are other Anglican Churches and certain foreign Churches.

2. Membership of the electoral roll is also open to members in good standing of a Church not in communion with the Church of England which subscribes to the doctrine of the Holy Trinity where those members are also prepared to declare themselves to be members of the Church of England.

3. Every six years a new roll is prepared and those on the previous roll are informed so that they can re-apply. If you are not resident in the parish but were on the roll as an habitual worshipper and have been prevented by sickness or absence or other essential reason from worshipping for the past six months, you may write "would" before "have habitually attended" on the form and add "but was prevented from doing so because … " and then state the reason.

4. If you have any problems over this form, please approach the clergy or lay people responsible for the parish, who will be pleased to help you.

5. In this form "parish" means ecclesiastical parish.

 

Section 2 Rule 2(1)

FORM OF NOTICE OF REVISION OF CHURCH ELECTORAL ROLL

Diocese of .....................................................................

Parish of ......................................................................

*Note
- The Revision
must be
completed not
less than 15 days
or more than 28 days before the Annual Parochial Church Meeting.

Notice is hereby given that the Church Electoral Roll of the above
parish will be revised by the Parochial Church Council'* beginning

on ............................... the ......................... day
of ................................. 19*4 ................ and ending on
.................' the .......... day of .......... 19 ....................

 

After such Revision, a copy of the Roll will forthwith be exhibited for not less than 14 days on, or near to, the principal door of the Parish Church for inspection.

Under the Church Representation Rules any persons are entitled to have their names entered on the roll, if they -

(i) are baptised and aged 16 or over;

(ii) have signed a form of application for enrolment;

and either

(iii) are members of the Church of England or of any Church in communion with the Church of England being resident in the parish or (not being resident in the parish) having habitually attended public worship in the parish during the six months prior to the application for enrolment;

or;

(iv) are members in good standing of a Church (not in communion with the Church of England) which subscribes to the doctrine of the Holy Trinity declaring themselves to be also members of the Church of England and having habitually attended public worship in the parish during the period of six months prior to enrolment.
[proviso repealed.]

Forms of application for enrolment can be obtained from the undersigned. In order to be entitled to attend the annual parochial church meeting and to take part in its proceedings, forms of application for enrolment must be returned by the date shown above for the ending of the revision of the Church Electoral Roll by the Parochial Church Council. Any error discovered in the roll should at once be reported to the undersigned.

* Note -
Not less than
14 days notice
must be given.

Dated this* ............................... day of ......................... 19 ....
..................................................................................
Church Electoral Roll Officer
Address ...................................................................

In this Notice "parish" means an ecclesiastical parish.


*4The statutory text refers to "19 ...." throughout Appendix I.

 

Section 3 Rule 2(4)

FORM OF NOTICE OF PREPARATION OF NEW ROLL

Diocese of ..............................

Parish of ..............................

 

*Note
The new roll must be completed not
less than 15 days or
more than 28 days before the Annual
Parochial Church Meeting.

Notice is hereby given that under the Church Representation Rules a new Church Electoral Roll is being prepared. All persons who wish to have their names entered on the new Roll[*]*5, whether their names are entered on the present Roll or not, are requested to apply for enrolment … not later than .......... The new Roll will come into operation on ....................

 

The new Roll shall be published for not less than 14 days. Forms of application for enrolment can be obtained from the undersigned. In order to be entitled to attend the annual parochial church meeting and to take part in its proceedings, forms of application for enrolment must be returned by the earlier of the dates given above.

Under the Church Representation Rules any persons are entitled to have their names entered on the Roll, if they -

(i) are baptized and aged 16 or over;

(ii) have signed a form of application for enrolment;

and either

(iii) are members of the Church of England or of any Church in communion with the Church of England being resident in the parish or (not being resident in the parish) having habitually attended public worship in the parish during the six months prior to the application for enrolment;

or;

(iv) are members in good standing of a Church (not in communion with the Church of England) which subscribes to the doctrine of the Holy Trinity declaring themselves to be also members of the Church of England and having habitually attended public worship in the parish during the period of six months prior to enrolment.

Any error discovered in the Roll should at once be reported to the undersigned.

Dated this .......... day of .......... 19 ....

.............................................................

Church Electoral Roll Officer

Address ...............................................

In this Notice "parish" means an ecclesiastical parish.


*5This asterisk does not appear in the statutory text.

 

Section 4 Rule [6(1)]*6

NOTICE OF ANNUAL PAROCHIAL CHURCH MEETING

Parish of .................................

The Annual Parochial Church Meeting will be held in ..........

........................................................................................

on ..................... day of ................. at ........................

 

For the election of Parochial representatives of the laity as follows: -

To the Parochial Church Council .......... representatives.

*To the Deanery Synod .......... representatives.

For the appointment of Sidesmen and the Independent Examiner or Auditor.

For the consideration of:

(a) A Report on changes in the roll since the last annual parochial church meeting;

(b) [an]*7 Annual Report on the proceedings of the parochial church council and the activities of the parish generally;

(c) The Financial Statements of the Council for the year ending on the 31st December immediately preceding the meeting audited or independently examined;

(d) A Report upon the fabric, goods and ornaments of the church or churches of the parish;

(e) A Report on the proceedings of the Deanery Synod;

and other matters of parochial or general Church interest.

Notes

1. All persons whose names are entered upon the Church Electoral Roll of the parish (and such persons only) are entitled to vote at the election of parochial representatives of the laity.

 

2. Subject to the provisions of rule [12(2)](c)*8, a person is qualified to be elected a parochial representative of the laity if -


*6The reference should be to Rule 7(1).

*7The word 'an' in lower case appears in error in the statutory text.

*8The reference should be to Rule 14(3)(c).

 

(a) his name is entered on the church electoral roll of the parish and, unless he is under the age of eighteen years at the date of the election, has been so entered for at least the preceding period of six months;

(b) he is an actual communicant which means that he has received Communion according to the use of the Church of England or of a Church in communion with the Church of England at least three times during the twelve months preceding the date of the election; and

(c) he is of sixteen years or upwards;

(d) he is not disqualified as referred to in paragraph 3 of these Notes.

3. (a) A person shall be disqualified from being nominated, chosen or elected from serving as a churchwarden, a member of a parochial church council, a district church council or any synod under these rules if he is disqualified from being a charity trustee under section 72(1) of the Charities Act 1993 and the disqualification is not for the time being subject to a general waiver by the Charity Commissioners under subsection (4) of that section or to a waiver by them under that subsection in respect of all ecclesiastical charities established for purposes relating to the parish concerned.

In this paragraph "ecclesiastical charity" has the same meaning as that assigned to that expression in the Local Government Act 1894;

(b) A person shall also be disqualified from being nominated, chosen or elected from serving as a churchwarden or member of a parochial church council if he has been so disqualified from holding office under section 10(6) of [the Incumbent (Vacation of Benefice) Measure 1997].*9

4. Any person whose name is on the electoral roll may be appointed as a sidesman.

5. **A scheme is in operation in this parish which provides that any person entitled to vote in the elections of parochial representatives of the laity to the parochial church council or to the deanery synod or to both that council and that synod may make application on the appropriate form to the undersigned for a postal vote. The completed form must be received before the commencement of the Annual Parochial Church Meeting.

** This paragraph should be deleted if no resolution for postal voting is in operation in the parish.

Signed .................................................................................

**Minister of the parish

* Include where applicable.

** Or "Vice-Chairman of the Parochial Church Council" as the case may be (see rule [6(3)]*10 of the Church Representation Rules).

 

In this Notice "parish" means an ecclesiastical parish.


*9 The reference should be to the Incumbents (Vacation of Benefices) Measure 1977.

*10 The reference should be to rule 7(3).

 

Section 4A Rule 12(2)

APPLICATION FOR POSTAL VOTE

Parish of .........................................................

I (Full Christian name and surname) ..................

of (Full postal address) .....................................

........................................................................

declare that my name is entered on the church electoral roll of the above parish and I hereby make application for a postal vote in any elections to which postal voting applies to be held at the forthcoming annual parochial church meeting for the parish. The voting paper should be sent or delivered to me at the above address OR* at the following address

....................................................................................................

Dated ............................................. 19 ..........

Signed .................................................................................

 

* delete as appropriate.

 

Section 5 Rule [26(3)]*11

NOTICE OF ELECTION TO HOUSE OF CLERGY OR
HOUSE OF LAITY OF DIOCESAN SYNOD

Diocese of .............................................

Deanery of .............................................

1. An election of .......... members of the House of Clergy/Laity of the Diocesan Synod will be held in the above Deanery on ...................................

2. Candidates must be nominated and seconded by qualified electors on forms to be obtained from ...................................

All members, other than co-opted members … of the House of Clergy/Laity of the deanery synod are qualified electors.

3. The election will be decided by simple majority/the single transferable vote.

4. Nominations must be received by no later than 12 o'clock (noon) on

..................................................................................

 

Date ..................

.............................

Presiding Officer.


*11 The reference should be to Rule 32(4).

 

Section 6 Rule [26(3)]*12

FORM OF NOMINATION TO THE HOUSE OF CLERGY OR HOUSE OF LAITY OF THE DIOCESAN SYNOD

Diocese of ................................................

Deanery of ...............................................

Election of members of the House of Clergy/Laity of
the Diocesan Synod

We the undersigned, being qualified electors, hereby nominate the following person as a candidate at the election in the above Deanery.

 

Surname

 

 

 

 

Christian Names

Address

Year for Birth







Proposer's signature ........................................................................................

Proposer's full name ........................................................................................

Address ..........................................................................................................

Seconder's signature ........................................................................................

Seconder's full name ........................................................................................

Address ...........................................................................................................

I, the above named .......... hereby declare that I am not subject to any disqualification referred to in the Notes on this form and signify my willingness to serve as a member of the House of Clergy/Laity of the Diocesan Synod if elected.

Candidate's signature .............................

Note: This nomination must be sent to ...........................

so as to be received no later than 12 noon on ....................

All members, other than co-opted members … , of the House of Clergy/Laity of the deanery synod are qualified electors.

Disqualifications from being nominated (rule 46A)

A person is disqualified from being nominated for membership of any Synod if he is disqualified from being a charity trustee under section 72(1) of the Charities Act 1993 and the disqualification is not for the time being subject to a general waiver by the Charity Commissioners under subsection (4) of that section or to a waiver by them under that subsection in respect of all ecclesiastical charities established for purposes relating to the parish concerned.

In this paragraph "ecclesiastical charity" has the same meaning as that assigned to that expression in the Local Government Act 1894.


*12 The reference should be to Rule 32(4).

 

Section 7 Rule [26(4)]*13

FORM OF VOTING PAPER FOR ELECTIONS TO THE HOUSE OF CLERGY OR THE HOUSE OF LAITY OF THE DIOCESAN SYNOD

....................................................................... Diocesan Synod

Election of members of the House of Clergy/Laity

Deanery of ....................................................................................

............................................................................... members to be elected.

Voting Paper

 

Mark your vote

in this column

 

 

 

 

 

Candidates' names, addresses … and year of birth

 

Guidance to Voters

1. This voting paper must be signed and the full name written on the reverse.

2. You have as many votes as there are members to be elected.

3. You may not give more than one vote to any one candidate.

4. You vote by placing an 'X' opposite the name(s) of the candidate(s) of your choice.

5. If you inadvertently spoil your voting paper you may return it to the Presiding Officer who will give you another paper.

6. This voting paper duly completed on the reverse thereof must be delivered (by post or otherwise) to ...................................................................................................................

so as to arrive by no later than .........................................................................................

(To be printed Signature of Voter ..................................................................................

on back of Full name ............................................................................................

form) Address ............................................................................................

..........................................................................................................


*13The reference should be to Rule 32(6).

 

Section 8 Rule [26(4)]*14

FORM OF VOTING PAPER FOR ELECTION TO THE HOUSE OF CLERGY OR THE HOUSE OF LAITY OF THE DIOCESAN SYNOD

................................................................... Diocesan Synod

Election of members of the House of Clergy/Laity

Deanery of .....................................................................

.......................................................... members to be elected.

Voting Paper

Mark your vote

in this column

 

 

 

 

 

Candidates' names, addresses … and year of birth

 

Guidance to Voters

1. This voting paper must be signed and the full name written on the reverse.

2. Use your single transferable vote by entering "1" against your first preference, and if desired, "2" against your second preference, "3" against your third preference, and so on as far as you wish. The sequence of your preferences is crucial. NO CROSS should be used.

3. You should continue to express preferences for as long as you are able to place successive candidates in order. A later preference is considered only if an earlier preference either has a surplus above the quota (the minimum number required to guarantee election) or has been excluded because of insufficient support.

4. The numbering of your preferences must be consecutive and given to different candidates. Remember that your marking a second or subsequent preference cannot affect the chances of any earlier preference.

5. If you inadvertently spoil your voting paper you may return it to the Presiding Officer who will give you another paper.

6. This voting paper duly completed on the reverse thereof must be delivered (by post or otherwise) to ......................................................................................

so as to arrive by no later than ................................................................

Signature of Voter .........................................................

Full name .....................................................................

Address .......................................................................

......................................................................................

(To be printed on back of form)


*14The reference should be to Rule 32(6).

Notes

*1 This header does not appear in the statutory text.

*2 This reference does not appear in the statutory text.