It is important that this form is completed each and every year to ensure that those eligible can access the full benefits of the scheme which includes savings on tax and National Insurance. Those who aren't eligible for the scheme or don't complete their form can still claim some tax relief via their tax return.
HLC Annual Return 2019
On 3 June 2019 we contacted everyone, via email or letter, who needs to complete the Annual HLC Return for the year ending 31 March 2019. It is important to refer to this communication as it confirms what information we need you to provide.
We recommend that you submit this information as soon as possible to minimise any adjustments to your allowance, which is part of your stipend that isn't subject to tax and National Insurance.
Each year we contact everyone who needs to complete an Annual HLC Return, via email or letter, giving them full instructions on how to submit their figures on MyView. This communication was sent on 3 June 2019.
You only need to complete an Annual HLC Return if:
- You were eligible for HLC at 31 March 2019
- You are still paid on our payroll and are still eligible for HLC
If you think you need to complete the form and haven’t received an email or letter from us, please contact us. Our records may need to be updated or you may not need to complete the form. You can check if the contact details we hold are correct in your MyView account.
If you have left the payroll or are no longer eligible for the scheme then we can’t make any adjustments via the payroll. You will receive a P11D to confirm the allowance you received through the payroll in the last tax year and can make any adjustments via your tax return. Please don’t complete an Annual Return Form as we won’t be able to process it.
If you joined the HLC scheme since 1 April 2019 and need to submit an initial estimate of your HLC costs, please complete the HLC estimate form within the New Payee Pack. We cannot accept this information via the online HLC Annual Return Form on MyView.
Please submit your figures as soon as possible, so your allowance is based on the latest information. This is particularly important if your claim is significantly different to the estimate you provided last year. The HLC allowance is not an additional payment but it affects the amount of tax and National Insurance that you pay and therefore impacts your net payment.
If we don’t receive confirmation of these figures by 30 September your allowance will be suspended, this will mean you will pay more tax, National Insurance & student loan (where applicable) as HLC is part of your stipend that is paid outside of tax and National Insurance.
Provided you are still on the payroll and eligible to receive the allowance, once you submit your figures we can re-instate your allowance the following month and back date any adjustments due.
Log into MyView and follow the link for 'HLC Annual Return Form 2019' to submit your figures. Please read 'HLC Annual Return Form 2019 Notes' before you complete the form. Once you submit the form, you will receive an email to confirm your return has been successful - if you don’t receive this email you haven’t successfully submitted your figures. You will also be able to check the figures you have submitted via your MyView account.
The Annual Return used to ask for other information
We no longer require you to tell us about your working expenses or local income but you will still need to keep records for your tax return. If you received any local income (i.e. chaplaincy, retained fees.) during the last tax year you will need to inform your diocesan office about this directly so they can ensure that you are in receipt of the correct stipend.
If you don't submit your Annual HLC Return by 30 September then your HLC allowance will be suspended. Any allowance you received in the months April to September was based on the estimate you provided in the previous tax year.
In order to reinstate your allowance we need you confirm how much you actually spent last year and provide a new estimate of your total expenditure for the current tax year. As long as you are still on the payroll and still eligible to receive the allowance then we can backdate your new estimate and make any adjustments due in the next available payment.
The agreement with HMRC is that you must submit your actual expenditure on heating, lighting, cleaning and garden upkeep (HLC) to the Commissioners each year to continue to benefit from the HLC allowance.
If you miss the final deadline we are unable, under the rules laid down by HMRC, to give you any tax-free adjustment for that year. You may, however, claim a discretionary "Study Allowance" for the amount of unreimbursed expenditure from the Revenue. The Study Allowance normally amounts to 25% of the total claim and you should enter this sum at box 25 on the Ministers of religion page of your tax return for that year.
We can only reinstate your HLC allowance once you submit your latest Annual Return, so we urge you to do this as soon as possible.
Please submit your form via MyView where possible. It cuts down on administration, saves paper and it means you can access the figures that you have submitted when you need them.
Please visit the MyView page for help and support to get logged into MyView.
The MyView team are very happy to help you get logged in, please e-mail them at [email protected], if you need any help or have any queries regarding logging on.
If you have contacted the MyView team and are unable to submit your figures online you can print a blank form, which you will need to complete and return to us by post. Please make sure forms are fully completed as we won’t be able to process any incomplete forms.
We are unable to confirm receipt of individual paper forms.
You can find more information about the HLC scheme on our HLC page including:
Who is eligible to receive the allowance
How the scheme works
- What costs are covered by the scheme
If you have any queries or anything is not clear please contact us.