Records Management Guides
The records management guides (accessible by clicking on the
resources links to the right of this page) have been researched and
produced by records and archive management specialists at the
Church of England Record Centre, drawing on expert advice from The
National Archives, Local Record Offices and the wider archive
*NEW* December 2015 - Safeguarding Records - factsheet on
retention for safeguarding records to accompany advice from the
House of Bishops.
These guides are designed to help parishes, dioceses, Bishops
and cathedrals develop a consistent and best practice approach to
the treatment of Church records in their care whether paper or
electronic. There is a separate guide for each specific set
of Church records. Each guide contains some general records
management advice alongside detailed guidance on the retention of
record types associated with each area. This general advice
has been expanded and updated where appropriate to form a series of
12 factsheets - the records
management toolkit (also available under
resources). The factsheets cover various records management
topics in bite-size sections.
Chapter and Verse - The Care of Cathedral
Records (published June 2013) has been jointly
produced with the Cathedral Libraries and Archives Association to
support cathedral staff in managing their records from the point of
creation, through to their destruction or permanent retention as an
Cherish or Chuck? - The Care of Episcopal
Records (published December 2009) is designed to
support Bishops offices and staff in managing the records created
in the course of the diocesan, national and other work undertaken
by their Bishop.
Save or Delete? - The Care of Diocesan
Records (revised December 2008) is designed to
support diocesan offices and staff to manage the mass of
information that they create and manage in support of the work of
the diocese, enabling them to easily identify what needs to be kept
and what can safely be destroyed.
Keep or Bin? - The Care of Your Parish
Records (revised April 2009) is designed to help
clergy and parish officers to understand which records need to be
kept by the church, which should be sent to the local archive
centre, and which can simply be disposed of as confidential
Personal Files Relating to Clergy - Guidance for
Bishops and their staff (revised March 2013) is
approved by the House of Bishops and designed to help ensure that
clergy files are managed to the highest standards.
If you are unable to download copies, paper copies can be
requested from the Church of England Record Centre.
Address: 15 Galleywall Road, South Bermondsey, London SE16